Fireflies

fireflies integration overview the fireflies integration automatically enriches your existing calendar meetings in custify with valuable recording data from fireflies when you record a meeting using fireflies, this integration will find the matching meeting in custify and add the recording link, transcript, summary, and action items to it important this integration does not create new meetings in custify it only enriches meetings that have already been imported from your gmail or outlook calendar optionally, meeting summaries can be imported into custify as notes integration capabilities with the fireflies custify integration, your customer meetings are automatically enriched with valuable context and insights no manual effort required when a meeting is recorded in fireflies, the integration automatically finds the corresponding meeting in custify by matching meeting participants (people and companies) meeting time (within a 15 minute window) meeting title adds rich recording data to the existing meeting record, including recording url direct link to view the recording in fireflies share url public link to share the recording externally full transcript complete text of the meeting conversation ai generated summary automatically created a recap of key points extracted action items tasks or follow ups identified by fireflies recording timestamps start and end times of the meeting calendar details information about the meeting invitees all of this happens in real time via webhooks as soon as fireflies finishes processing the recording, custify enriches the related meeting automatically all imported recording data appears in a dedicated section within each meeting record or on a note with the selected tag, allowing you to easily review what was discussed during customer calls track action items and follow ups search through transcripts for specific topics share meeting insights with your team analyze conversations to improve customer engagement setup instructions step 1 get your fireflies api key log in to your fireflies account at https //fireflies ai go to settings → integrations → api click generate api key copy the generated api key (it will appear as a long string of letters and numbers) keep this key secure you’ll need it for the next step step 2 configure the integration in custify in custify, go to settings → integrations find fireflies in the list of available integrations click connect or configure paste your fireflies api key into the api key field click save or activate step 3 automatic webhook setup once you save your api key, custify automatically creates a webhook in your fireflies account configures it to send meeting data to custify starts enriching your meetings in real time ✅ no manual setup is required the integration handles everything automatically important note the user whose api key is used must have access to all recordings that need to be imported into custify custify can only import recordings that the api key’s owner can access best practice share all fireflies meetings internally within your organization this ensures that all relevant recordings are available to the user whose api key is connected, preventing missing data or sync issues how matching works the integration automatically finds the correct meeting in custify to enrich, using a smart multi step matching process primary matching how primary matching works matches meetings by participants (people and companies) checks if the meeting time is within a 15 minute window compares the meeting title why a 15 minute window? meetings rarely start exactly on time this flexibility ensures accurate matching even if the meeting started late or early someone began recording before the scheduled time the calendar event time doesn’t perfectly match the recording title matching the integration compares the calendar event title (e g , “qbr 2025 q1” ) the fireflies recording title if titles differ slightly but participants and time match, custify will still enrich the meeting ai summary matching the ai summary is imported based on each user’s settings in fireflies by default, custify imports the standard ai summary automatically generated for each recording if you’d like to use a specific summary template go to your fireflies settings → default meeting summary template choose your preferred summary format the selected template will then be applied automatically to all future recordings imported into custify what meetings get enriched the integration enriches recordings from your private recordings (meetings you recorded) recordings shared with you by teammates team recordings (if on a fireflies team plan) recordings shared by external users however, enrichment only applies to meetings that already exist in custify (imported from gmail or outlook) have matching participants (people or companies) fall within the 15 minute matching window initial sync vs real time updates initial sync (full import) when you first activate the integration, you can perform a full sync to import all past fireflies recordings enrich matching meetings in custify process transcripts, summaries, and action items to run a full sync open the fireflies integration settings in custify click reimport all wait for the process to complete (duration depends on the number of recordings) no manual action is required during the sync incremental sync (updates) you can also run update syncs periodically to capture any missed recordings import new recordings since the last sync handle cases where the webhook was temporarily inactive what data is stored recording information recording id (unique identifier from fireflies) recording url (view in fireflies) share url (public sharing link) start and end times recording language meeting content full transcript complete text of the conversation ai summary key takeaways generated by fireflies action items tasks or follow ups identified generated title ai generated title (if different from the calendar) participant information calendar invitees and email addresses who recorded the meeting domain type (internal, external, or mixed) benefits for customer success teams review customer calls without watching full recordings track commitments and follow ups search transcripts for specific topics share insights with teammates for sales teams review discovery calls and demos identify customer needs and objections share best practice calls for training track next steps and follow ups for support teams document complex technical discussions share solutions internally create kb articles from transcripts for management access summaries of key customer meetings track commitments and team performance analyze meeting topics and trends ensure no customer details are missed troubleshooting meeting not enriched? check the following does the meeting exist in custify? only meetings imported from gmail/outlook can be enriched are participants in custify? at least one participant must exist as a person or company is the meeting time within 15 minutes? adjust timing if recording started too early or late was it already enriched? meetings aren’t enriched twice privacy & security data handling only the recordings you have access to are processed summaries and metadata are securely stored in custify recording files remain in fireflies only links are stored access control only users with meeting access in custify can view recordings company level permissions apply recording urls requires fireflies’ authentication api key security your api key is encrypted in custify used only to authenticate with fireflies’ api never shared with third parties technical details api endpoints used get /external/v1/meetings – retrieve and list recordings matching algorithm multi level matching people → companies → time → title fuzzy title matching for flexibility deduplication via external ids data storage all recording data is stored in recordingtooldata external id stored in externalids fireflies